This privacy notice explains:

• how we collect, store, use, disclose, retain and destroy personal data through the website at https://www.eastmidlandscybersecure.co.uk (those activities are also referred to as processing personal data)

• the steps we take to ensure personal data we process is protected properly

• the rights individuals have when we process their personal data

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We may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from January 2022.

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We will treat information you provide to us in using this website treated in confidence and we will not disclose it to third parties unless we are required to do so by law, or as explained in this privacy notice.

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We gather information about site usage to help the development and improvement of services to the public, and to protect the integrity of our systems from malicious users. We also gather information through the various functions available on the site that allow you to provide us with information (such as online forms and the live-chat function) for the purposes described later in this privacy notice. At the moment this information consists of:​

• statistical information obtained using Google Analytics which does not identify individual users (more information about this is in the 'How do we use cookies?' section of this privacy notice) - this statistical information does not contain any personal data.

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What is personal data?

Personal data is any information we handle that relates to an identified or identifiable natural person. An 'identifiable natural person' is anyone who can be identified, directly or indirectly from information, including by reference to a name, identification number, location data, online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

Our Contact Details and Data Protection Officer

This website is run by Leicestershire Police Protect Officers. Our Data Protection Team manages our data protection compliance. We do not process or store any personal information on our website. However, our Data Protection Officer is Steven Morris.

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We take our data protection responsibilities seriously. We take great care to ensure we process your personal data properly to maintain your trust and confidence. You can contact our Data Protection Team or our Data Protection Officer if you have any questions or concerns about how we process your personal data.

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Post:

Data Protection Team
Information Management Unit
Police Headquarters
St Johns
Enderby
Leicester
LE19 2BX

Telephone: 0116 248 5222

Email: data.protection@leicestershire.pnn.police.uk

Why do we process your personal data?

We do not process personal data directly through our website. However, if you email us any personal details, we may process them in relation to our policing purpose. To do this we process your personal information for carrying out a range of activities commonly known as the ‘policing purpose’. These include:

• preventing and detecting crime

• apprehending and prosecuting offenders

• protecting life and property

• preserving order

• maintaining law and order

• assisting the public

• safeguarding national security

• defending civil proceedings

• fulfilling any other police duties or responsibilities arising under common or statute law

Whose personal data do we process?

We do not process any personal data on our website. However, if you email us we might process this data including:

• victims of crime

• witnesses to crime

• people convicted of an offence

• people suspected of committing an offence

• complainants, correspondents and enquirers

• advisors, consultants and other professional experts

• suppliers

• current and former employees, cadets, agents, temporary and casual workers, and volunteers

• representatives of individuals in this list, such as parents, other relatives, guardians, and people with power of attorney

What types of personal data do we process?

We do not process or store personal information from the website. However, if you email us, the information you provide might be processed. ​

Where do we get the personal data we process?

We do not process or store personal information on our website. The only information we receive is what you provide if you email us. We may process this with a policing purpose as above.

What is our lawful basis for processing personal data?

Where we process personal data for the policing purpose our legal basis for processing is that it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us. Our functions and the official authority vested in us are set out, in the main, in the Police and Criminal Evidence Act 1984, the Police Act 1996, and the Police Reform Act 2002.

Where we process personal data relating to criminal convictions and offences, that processing is necessary for reasons of substantial public interest and involves the exercise of a function conferred on us by an enactment or rule of law. We have an appropriate policy document (as required under the Act) for that processing.

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Where we process personal data for purposes other than the policing purpose our legal basis for processing will vary depending on the circumstances. Ordinarily, the relevant legal basis is that the processing is:

• necessary for performing a contract

• necessary to comply with a legal obligation (including employment law)

• in the public interest or for official purposes

• necessary to protect your vital interests

       and on occasion;

• with your explicit consent (which you may withdraw at any time).

What security measures do we use when processing your personal data?

We take the security of all personal data under our control seriously. We comply with our legal obligations regarding security, relevant parts of the ISO27001 Information Security Standard, and where appropriate the College of Policing Authorised Professional Practice guidance on Information Assurance.

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We ensure that appropriate policy, training, technical and procedural measures are in place, including audit and inspection, to protect our manual and electronic information systems from data loss and misuse. We only permit access when there is a legitimate reason and under strict guidelines on what use may be made of any personal data contained within them. We continuously manage and enhance our compliance with relevant standards and guidance to achieve adequate and up-to-date personal data security.

What disclosures do we make of your personal data?

We may disclose personal data to a wide variety of recipients in any part of the world (including outside of the United Kingdom and the European Economic Area), including to those from whom we originally obtain personal data. Recipients may include:

• law enforcement agencies

• businesses (including security companies, and other supplies of goods and services) and other private sector organisations working with the police in anti-crime strategies

• partner agencies working on crime reduction or safeguarding initiatives

• agencies and other third parties concerned with the safeguarding of and investigation relating to international and domestic national security

• local authorities, national and local government departments and agencies (including the Home Office, HM Revenue and Customs, the Serious Fraud Office, the Child Maintenance Service, the National Fraud Initiative, and private safeguarding agencies)

• legal representatives, prosecuting authorities, courts, prisons, and other partners in the criminal justice arena;

• victim support service providers

• bodies or individuals working on our behalf

• authorities involved in offender management

• ombudsmen, auditors and regulatory authorities

• other bodies or individuals where required under any legislation, rule of law, or court order

• other bodies or individuals where necessary to prevent harm to individuals

• the media.

 

We decide on disclosure case-by-case, disclosing only the personal information that is necessary and proportionate to a specific purpose and with appropriate controls and safeguards in place.

How long do we retain your personal data?

We keep your personal data for as long as necessary for the particular purpose or purposes for which we hold it.

If we place any of your personal data on the Police National Computer it will be retained, reviewed and deleted in accordance with agreed national retention periods, which are subject to periodic change.

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We will retain records containing personal data relating to criminal investigations, intelligence, public protection, and custody in accordance with the College of Policing guidance on the Management of Police Information.

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Read our retention policy 

What are your rights over your personal data we process, and how can you exercise them?

Under the Act you have a number of rights that you can exercise in relation to personal data we process about you. You do not have to pay to exercise your rights (other than a reasonable fee if a request for access is clearly unfounded or excessive but we agree to fulfil it anyway).

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We sometimes need to request specific information from you to help us confirm your identity and ensure your authority to exercise the rights.

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Right of Access: You can request access to the personal data we hold about you free of charge. Normally we will provide it within one month of receipt of your request unless an exemption applies. You can request access to the personal data we hold about you using the contact details in this privacy notice.

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Right to be Informed: You are entitled to be told how we obtain your personal information and how we use, retain, and store it, and who we share it with. This privacy notice gives you that information, as well as telling you what your rights are under the relevant laws.

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Right to Rectification: If we hold personal data about you that is inaccurate or incomplete you have the right to ask us to correct it. You can ask us to correct your personal data using the contact details in this privacy notice. We will reply to you within one month unless the request is complex.

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Right to Request Erasure: Under certain circumstances you have the right to ask us to delete your personal data to prevent its continued processing where there is no justification for us to retain it. The circumstances most likely to apply are:

• where holding your personal data is no longer necessary in relation to the purpose for which we originally collected and processed it;

• where you withdraw your consent to us holding your personal data if we are relying on your consent to hold it.

 

The right of erasure does not apply if we are processing your personal data:

• to comply with a legal obligation

• for the performance of a task carried out in the public interest or in the exercise of official authority

• for the establishment, exercise or defence of legal claims

• to exercise the right of freedom of expression and information

• for archiving purposes in the public interest, scientific research, historical research or statistical purposes where erasure is likely to make it impossible to carry out or seriously impair that processing.

• If you want to ask us to delete your personal data you can do so using the contact details in this privacy notice. We will respond to you within one month unless the request is complex.

 

Right to Restrict Processing: Under certain circumstances you have the right to ask us to restrict the processing of your personal data. This may be in cases where:

• you are contesting the accuracy your personal data while we are verifying the accuracy

• your information has been unlawfully processed and you oppose its erasure and have requested a restriction instead

• where we no longer require your personal data but you need it to establish, exercise or defend a legal claim and do not want us to delete it.

 

You can ask us to restrict processing of your personal data using the contact details in this privacy notice.

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Right to Data Portability: You have the right to obtain and reuse your personal information for your own purposes, transferring it from one environment to another. This right only applies to personal data provided by an individual, where the processing is based on their consent or for the performance of a contract and when that processing is carried out by automated means. If you wish to discuss this right, you can do so using the contact details in this privacy notice.

 

Right to Object: You have the right to object to:

• processing based on legitimate interests or performance of a task in the public interest and or exercise of official authority

• processing of your information for scientific and historical research and statistics

• direct marketing.

 

Any objection must be on grounds relating to your particular situation. If you want to exercise your right to object you can do so using the contact details in this privacy notice.

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Rights related to automated decision making and profiling: You have the right not to be subject to a decision when it is based on solely automated processing (including profiling) and which produces a legal effect or similar significant effect on you. This right does not apply if the decision is authorised by law, is necessary for entering into or performance of a contract, or is based on your consent. We are unlikely to carry out automated decision making because our processes involve some type of human interaction and decision-making. Profiling is any form of automated processing of personal data intended to evaluate certain personal aspects about you to predict things about you such as your behaviour, interests, movements or performance at work. We do not currently carry out automated profiling. If you have any questions about automated decision-making or automated profiling you can raise them using the contact details in this privacy notice.

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Links to other websites

 

Our website may contain links to other websites of interest however, once you have used these links to leave our site, you should note that we do not have any control over that other website therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

How do we use cookies?

A 'cookie' is a piece of information stored on your computer which allows web servers to collect information from your visit to this website. It saves a small amount of data to your computer, which the website then uses on repeat visits.

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We use cookies on this website to improve user experience and for essential functionality. We do not use them for identification, monitoring, or profiling purposes. To find out how to reject, delete or update your cookie preferences in your browser you need to know what browser you use and what version of it you are using. Most browsers have guidelines on how to adjust cookie settings through their 'Help' menu.

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We use the following cookies on the website for the reasons explained below.

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Google Analytics sets the following cookies:

Universal Analytics

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Google Analytics

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If you don't want to send information to Google Analytics, you can use Google's opt-out browser add-on or you can configure your browser to enable you to choose which cookies you allow to be created.

‘Remarketing’ services

We use cookies from the Google Doubleclick and Facebook Pixel services to track activity of website visitors originating from media sources. We use anonymised data from this service to optimise our online advertising activity for recruitment. In certain cases we may use ‘remarketing’ services to target our ads to you based on your prior use of our site when you visit other sites included within an online advertising network. If you do not wish to be tracked in this way, you can opt out via the following:

Google Doubleclick 

Facebook Pixel

• if you are a Facebook user

• if you are not a Facebook user

Session cookies

We use session cookies to enable us to identify requests from the same browser during a limited time window, and provide a way to remember page changes, or item or data selection, for the duration of that session.
Session cookies are essential for the website to operate and are set upon your arrival to the site. These cookies are deleted when you close your browser.

Site messages

You may see pop-up messages on our site. For example, a pop-up explaining our use of cookies. Once you have seen these messages we store cookies to ensure we do not show you the same message again.

How you can complain

The Information Commissioner's Office (ICO) regulates the processing of personal data. You can complain to the ICO if you are unhappy with how we have processed your personal data.

The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113

Information Commissioner's Office website 

Date of last update and changes

We last updated this privacy notice on 29 November 2019. We keep this privacy policy under regular review and update it if any of the information in it changes.